MES – one sexy buzzword. Do you know what it means?

Maximum efficiency with as much profitability as possible are the main reasons why organizations decide to automate business processes and digital software solutions that easily solve complex problems. The fact is – the optimization of resources (materials, time, people) is needed on all levels and in all activities. The same is in production! That is why numerous employers reach for the MES – manufacturing execution system.

# MES – manufacturing execution system

If you are losing profit because of incorrect information on the supply, delays, irregular timing, or lengthy record keeping, then MES is just what you need. MES – manufacturing execution system is a software system that manages and oversees production processes, i.e., turning raw materials into final products. MES tracks all production phases in real-time, from order to delivery. That way, companies have maximum efficiency, while tracking all activities and delivering data.

Although it exists for more than 30 years, many still can’t agree on the term MES. In 1997, MESA (Manufacturing Enterprise Association International) defined 11 core MES functions, some of which are not directly linked to production. They are:

• Distribution and the status of resources
• Document control
• Tracking products and their development
• Collecting data
• Performance analyses
• Coordination of production units
• Time management
• Process management
• Maintenance management
• Workforce management
• Quality management

# Integration with the ERP system

Levels of technology in an organization can be shown with the help of an automation pyramid. The level of management is at the top of that pyramid. Then underneath it comes the planning level, then the monitoring level, then the control level and then the biggest level we call production. In that biggest level, i.e., area there are machines, technology, sensors, and everything else they use in production. The control level is the one that drives the technology.

MES falls in the 4th level, looking from the bottom of the pyramid, i.e., the level of operative planning. That’s why it follows the whole process ‘under’ itself, and at the same time enables management to see what is exactly going on. ERP is at the top of the automatization pyramid. It enables connecting various business systems into a whole and thereby significantly simplifies and makes the business easier.

When you integrate ES with the ERP system, you get a string symbiosis that enables visibility, control, monitoring and production optimization at the level which none of these systems could provide. In simpler terms, while the ERP tells you what you should produce, the MES guides you how.

For example…

One of the examples of integrating an MES system with an ERP system is ForTEM, a 100% integrated MES – manufacturing execution system specially designed for the production model Microsoft Dynamics NAV, that through a simple user interface enables data exchange in real-time, and a simpler and more efficient production. Forget about incorrect data on supply or tardiness of production records! With ForTEM, optimal production is at your fingertips.

# Conclusion

Besides simplifying the production cycle tracking, MES decreases costs and integrated with the ERP system, optimizes the business processes of the organization. Contact us and let us help you in your development and achieving all your business goals.

What is the business intelligence and how can it help your business?

Although the term BI exists for more than a century, only recent changes in business in the last year have grouped it with the most important strategic tools of various companies in 2020. Business intelligence is focused on following and predicting the movement of business trends with fast changes of the market and as such, is an extremely important factor of business success.

What is business intelligence?

“BI is a collection of methods, technologies, and strategies that various companies use to analyze, collect and distribute business data or information“

Business intelligence or BI is a collection of methods, technologies, and strategies that various companies use to analyze, collect and distribute business data or information. As a grouping of software tools and solutions, BI includes storing data (data Warehouse), using indicators of key performances (Key performance indicators, KPIs), benchmark (comparing with a competing company), data mining (Data Mining, DM), business analytics, etc. Considering that success today is not based only on management and material resources of organizations, but also on information and strategic planning, the goal of business intelligence is to increase success and business growth.

How does business intelligence work?

“BI gives a complete display of numerous collected data, but also a possibility for strategic planning and defining future business steps.“

How does business intelligence help in business?

A clear display of complex data can be a practical and efficient method of achieving business goals. Some of the benefits of using business intelligence in business are:

# It turns ‘nothing’ into ‘something’

What is a business meeting without graphs and statistics? In the business world, they always represent thinking and planning, and they have a reputation of being the main component for discussion in all business circles. Still, although data has a big role in all activities, there are moments when many people are not using their full potential. What use is a lot of data on your company’s activities if you don’t know how to interpret them? Business intelligence creates a visually clear collection of data from which everyone will be able to read exactly what is important, without wasting time and with fewer costs.

# Planned business decision making

The main function of business intelligence is to enable managers, leaders, and directors of companies to have structured data from one centralized source. Data analyses ensure a better insight into the ‘gangrenes’ and the main trump cards of business, and by doing so it allows better strategic and planned decision making. Tracking purchases of individual, existing buyers gives insight into selling trends, and knowing trends and habits enables making new strategies for creating potential selling opportunities and increasing profit. You should make plans based on facts, not guessing. The key to success lies in fully utilizing advantages, optimizing processes, and correcting shortcomings.

# Efficient management of finances and business processes

Business intelligence provides a clearer look into profit, loss and generally the flow of money in a company. Through tables, graphs, and detailed reports, you no longer must worry about manually writing reports. All the data is available at any moment, in real time. Besides, using business intelligence enables you to compare the current state of business with previous business processes more easily. The BI tool will warn you if a sudden anomaly in business occurs, and you will be able to share data between departments and with employees you want to share it with, without any risk.

# Improving the user service

Knowing your buyers is important for growth and development, and business intelligence provides exactly that. By collecting data and following trends of your permanent clients, a base of information that you can use when creating your marketing strategy is created. Adjust and optimize your business through developing relationships with clients based on known facts. If you consider that 73% of users love a certain brand because of having a good experience with the user service and that 85% of users is ready to pay more because of good user support, it is obvious why planning is useful.

#Increasing ROI

ROI or ‘return of investment’ is a ratio between profits and the total investment and is considered one of the most important measures of success of a business. Considering the ROI, a company gets a complete picture of profitability, but also guidelines for continuing or stopping some business activities. CRM systems that come with business intelligence give a clear picture of success in sales, client satisfaction and conversions themselves. Besides being fast and time-efficient, BI tools aim to increase ROI and decrease costs and provide analyses of collected data with a low chance of making wrong conclusions.

The question is – Yes or no?

One of the most known business intelligence tools is the Microsoft Power BI that can be integrated with a well-known modular Microsoft Dynamics NAV ERP system. Make business analyses easy for yourself through a simple display of metrics and speed up business while increasing efficiency. Contact us for implementing solutions that will align with the goals of your organization. We are here for you!

5 most common mistakes in incoming invoice approval and how to avoid them

Processing and incoming invoice approval are important business processes of any business. It is important that all segments of a business are optimized for the business to operate successfully, but unintentional mistakes that affect the business as a whole, can sometimes happen in any organization. Accountants and managers of many smaller and bigger organizations say that the complex process of invoice approval is one of the biggest problems in departments. Thus, we elaborate on the 5 most common mistakes that occur in that process.

Belated incoming invoice approval

Classic invoice approval is based on reviewing paperwork and demands a lot of time and an outstanding organizational ability of all those involved in the process. Most business processes in the market today, happen rapidly and often in tense circumstances, so it’s no wonder that the amount of necessary time and the risk involved lead to sometimes forgetting an invoice or two, misplacing it or not approving it in time. These situations then lead to payment delays and subsequently to negative relationships with clients, and in long term, a bad reputation in the market.

Business process automation decreases the amount of time invested, the amount of paperwork and overall costs of business processes. Besides, the document management system enables having all your data electronically stored in the database, without the fear of losing them or ‘disappearing’ from the office desk. Such systems provide recording of all your data and a complete and clear overview of data. For example, you can check who and when approved an invoice at any time via electronic invoice approval. Therefore, the transparency of documents is increased, and the possibility of delays is decreased.

Lost or incomplete invoices

“Electronic invoice approval enables you to know where an invoice is located at any time, who is responsible for it and which phase of the approval process it’s in.”

Double payments

Double payments pose a great risk and a problem for business operating, but they are still very common when manually processing incoming invoices. These situations most often occur due to incorrect and inefficient data input, document storage and approval control. Also, a slow approval process isn’t an advantage.

Businesses sometimes receive incoming invoices through various sources (mail, e-mail, special programs), so when they notice a reminder for paying a client with little time left, they pay the amount without checking if it has already been paid. There are many situations, all of which are bad for business. That is exactly why it is important that you have a view into the cash flow of a busines, the database of all invoices, i.e., business expenses, at any given time.

Systems for contactless incoming invoice approval and program solutions like electronic approval enable you to input an invoice into the system regardless of the source it came in through. Therefore, all the data can be found in one place and you know whether the invoice has been recorded and paid, at any time. Believe us, it makes it impossible for the invoice to pe paid twice.

Incorrect data input

Institute of finance and management concluded in their research that human errors are a constant threat in manual, i.e., traditional business processes. Namely, up to 3,6% of invoices include a mistake. Invoice processing can be tedious and long-lasting work, and since people are not computers, it’s no wonder that mistakes happen occasionally. Unfortunately, one wrong digit in the invoice amount can mean a tremendous loss for a business, even a complete downfall. Digitalized automated programs decrease the possibility of that happening.

Program solutions for electronic invoice management enable the possibility of inputting all the data from paper invoices into the system (the amount, PDV, the invoice source etc.). If the invoice comes through a service like the e-invoice, the system processes it itself and sends a notification for each new input. It is easy to integrate it in the existing accounting programs of the business, so it also serves as an extra simplification of a complex process. These solutions also serve as a certain security. A backup can be created for the database, and only authorised persons can make changes to it.

Poor resources management

Searching, processing, viewing and invoice approval are all processes that require a lot of time, money and people. They are all valuable resources and extremely important for the success of an organization, so managing it is of the utmost importance for realizing business gals of a certain business. If the resources are systematically being spent on only one process, that means that other processes are lacking. Poor management means overburdening the capable and efficient employees with routine, exhaustive tasks. This changes with program solutions and the afore mentioned resources are optimized.

It is necessary to create a good and positive work atmosphere where people can perform tasks more easily, without stress, while having necessary resources so the job can be done as successful as possible. The afore mentioned solutions decrease the cost of doing busines, give an insight into real business expenses, lead to greater employee satisfaction and don’t require more financial expenditures for the business.

Conclusion

“Electronic incoming invoice approval helps with the accuracy of inputted invoices, enables more efficient business, and gives a clear financial overview.”

Processing and incoming invoice approval can be an exhausting task for all the people involved. Thus, there is the possibility for making mistakes that can be fleeting oversights, but also a serious worry that affect the success of a business in long term. Luckily, electronic incoming invoice approval helps with the accuracy of inputted invoices, enables more efficient business, and gives a clear financial overview.

To conclude – all the above-mentioned mistakes can be avoided, so why not avoid them then?

You are looking for a software solution to make it happen? Contact us today and be presented with the best solutions for simpler and faster business processes and a more successful business.

CHATBOT finally accessible to everyone!

In recent years, the chatbot culture has grown and many companies have recognized the advantages of this type of communication, with employees and with buyers. This progress is simply logical, because while Web + Facebook were once sufficient ways of conversion, buyers of today want fast and clear information through a more personal contact, mobile first.

What is chat bot?

Generally, chatbot is a software application programmed for specifically set tasks and it is a bot whose task is to simulate a conversation. In layman’s terms, we could say that chatbot acts as a person whom you are talking to, i.e. it is capable to answer a certain set of predefined questions and/or requests.

That way, the user is provided with information without having to wait for a response and without unnecessary communication errors, being available 24/7.

A bot can be more or less rich with information, but it is important to know how easily it adapts to the company, especially if you link it to business management programs.

That is not a classical bot you may have seen and that usually ends with ‘we’ll contact you’, but a bot that actually serves its purpose supporting a full circle, from information to conversion.

Chatbots

Why Viber?

Viber is one of the most popular and the safest mobile apps for messaging. In the last few years, it has also been developing services which we’re used to using on social networks, such as Communities that are a medley of a chat group and a feed, where communication is naturally more relaxed regardless of the number of members.

That opens countless possibilities for companies. Also, your company is more present with your users, on their mobile devices, wherever they may be and whatever they may be doing, and without algorithmic limitations. The number of new post or message notifications you receive will depends on how many subscribers to your Community brand or bot you have.

Considering the unrecognized problem of bot production, and now the advantages of the Viber platform „plug&play“ bot solutions for Viber have quickly started appearing on the market. These solutions combine various functionalities of chatbots in such a way where the client can choose those combinations that suit his/her needs, building their bot one functionality at a time.

Chatbot example

Let’s say you are selling a product and offering consulting services about using the product. When a user wants all this information over the phone, via email or by sending a message you have to answer, the whole process takes a long time and the user is not pleased. By using bots, you are shortening the amount of time a user has to wait, you are increasing his satisfaction, you don’t lose the feeling of close contact and you are saving your own time and effort. And all this by simply connecting a few functionalities you need into a single bot on Viber.

By using a bot, you can automatically answer users’ questions, such as: what does your product do, what is the price, where can I buy it, is it available now and where, etc.

Or you can offer users a consulting appointment and coming to a branch office in person, to the one nearest to them, give them an accurate office location on the map, send a reminder on the day of the appointment and send a thank you note with attached information from the meeting.

Of course, you can do all this from your mobile. Everything is automatic and there is no need for employee intervention.

The advantages are clear and “plug&play” solutions are the ones that affected the price, thus eliminating the main obstacle of production. In the afore mentioned example, you can literally choose if you want all the functionalities, a part of them or maybe just one.

That way, companies of all sizes, regardless of the area of business they are in, can use bots for improving their business and use Viber for promotion towards existing and future buyers.

We hope that now you have a better understanding of bots and that we have encouraged you to implement some of them into your business.

You have recognized the advantages of Viber chatbots? Contact us for more information and we will gladly help you in creating a personalized version of chatbot for your business.

Electronic invoice approval – how does it work and who is it for?

The goal of every company is to simplify business processes as much as possible. This allows for numerous benefits to be realized, like optimizing work hours, which automatically means greater focus on achieving income and development.

By reducing the number of steps for particular ‘bureaucrat’ processes, more accurate business data is realized in the shortest time possible and in the end, possible mistakes are avoided.

All of this also applies to invoice processing which, without the help of digitalization, requires significant time and leads to possible oversights like double inputs, payment delays or even double payments etc. So, electronic invoice approval systems have appeared on the market as a solution. But what does that actually mean in affect and how does it work? Who can use this system and can they benefit from it?

Answers were provided by Jurica Jambrečina who handles developing systems for electronic invoice approval in the 4APP company. He clarified all the details, advantages and shortcomings, and business practice experiences.

How does electronic invoice approval work?

What is electronic invoice approval?

Jurica: Electronic invoice approval is a system that will help you store all incoming invoices in digital form so they can be easily manipulated. This means that when you receive an invoice in any form, you can simply input it into the system and forward it for approval to whomever necessary.

You can have all the data in one place and know when the invoice has been recorded or whether it has been paid. This way, oversights such as double payments and forgetting to pay or possible double inputs of the same invoice are being successfully avoided.

How can invoices be received?

Jurica: Invoices can be received in many ways whether if it’s via pot or mail, data like the invoice amount, PDV, invoice source, etc. If the invoice came in via an e-account, the system will automatically receive and process it. The company itself chooses who is in charge of entering invoices. It could be one or more persons, after which the invoice is forwarded to persons responsible for approval of invoices.

Again, that can be one or more persons, depending on the structure of the company. The system itself sends a mail to persons responsible for invoice approval, in order for oversights or possible mistakes to be avoided.

Who can implement the electronic invoice approval system?

Usefulness criteria – number of invoices

When discussing the possibilities of implementing the electronic invoice approval system, there are no limits to who can use it. Thus, anyone who thinks they would have use of it can implement it. Still, one of the following factors has to be considered: the number of incoming invoices and/or number of people in the invoice approval chain.

Jurica: Both criteria are important and we can actually say that only a company that has one person responsible for just a few invoices monthly won’t have much benefit except easier coordination. But even if you have only one person responsible for invoices and the number of monthly invoices is susceptible to possible errors, e.g. more than 20 invoices, the system is still very useful.

Also, if you have a small number of incoming invoices, but a few people in the approval chain the electronic invoice approval system will be more then welcome.

Is there possibility for mistakes?

The electronic invoice approval system was developed exactly for the purpose of having all data stored in one database.This avoids the possibility of double entry or non-payment, as well as to put an end to lost bills.

Jurica: It is important to mention that all necessary preliminary actions are being done in order to secure the system.Data is backed up and the system is set up in such a way that not all employees can access it.

Also, only certain people that are authorized can make changes in invoices so any subsequent data change can be prevented. Everything is done so that the data is always accurate, because that is the only way to have a complete financial picture of the company.

Electronic invoice approval as a working style

Digitalization has helped us in so many business branches that, after improvements it is hard to imagine going back to old ways of doing business. The same goes with the electronic invoice approval system.

Once the company has implemented a fast and simple way of processing invoices, it is hard to even imagine returning to manual processing. Inputting data in Excel and carrying physical invoices with post-it instructions for approval to various colleagues.

One of the great advantages is that systems like these have become utterly affordable and they don’t require a big investment. All of this causes less paperwork and more focus on profit, expanding business and developing new ideas.

7 key steps for a successful digital business transformation

In order to keep up with the more and more complex needs from your clients and buyers, an increasing number of companies have opted for digital transformation of business in recent years. The reason for that is that business digitalization, which includes using technologies such as process automation, artificial intelligence, data analyses, or the Internet of things (IoT), is proven to significantly increase productivity and profitability.

Yes, digital technology is a powerful tool for achieving better business results. But, in order to get the most out of using new software solutions, much more is required than simply downloading new applications.

To achieve the best results of the digital transformation of business, you need an educated and engaged team, and a good strategy that will clearly define your path and goals. Without that ‘digital map’ that follows the company’s goals, even the most ambitious business digitalization plan can fail. Therefore, we bring you seven key steps which will help you to avoid such a scenario

Step 1 – Communication, managing changes and consistency

“Managing changes enables you to track and analyze which processes need possible improvements, or where can possible delays occur“

Regardless of the company’s size and the area of business, business digitalization is much simpler when considering these three issues – communication, managing changes, and consistency.

Namely, it is very important to openly communicate with the business team on the changes being implemented from the very beginning. Also, it is necessary to clearly define the role of every employee and to clarify to whom they can turn to for help or advice once the digital transformation begins.

Besides, this open approach to implementing changes helps in avoiding misinformation and frustrations of the business team because of not being able to adapt to these new circumstances.

Managing changes enables you to track and analyze which processes need possible improvements, i.e. where can possible delays occur. It also gives you a clear picture of what ways does the digitalization change business processes in each of the phases of the digital transformation project.  That way you can also get a better understanding of the issues that bother your business team, buyers, or suppliers and how to make the process of adapting to new software solutions easier.

Finally, to successfully implement business digitalization you need patience and consistency. Each complex change in business requires a long-term vision of the anticipated goals. The short-term and quickly achievable goals give only mediocre results.

Step 2 – An objective assessment of the existing state

“Only with a clear insight into all shortcomings of business processes, you can find the right software solution that will give the best results“

Step 3 – The support from the management

“If you want it to be successful, business digitalization has to be a strategic priority on the level of the whole organization and has to have the necessary budgets assured“

Step 5 – Educate and explain the advantages of digitalization

“Higher income, entering new markets, simpler IT processes in sales or disburdening the user support and the sales team which then gets more time for actual selling“

Changes in business often cause concern for the whole business collective. So, it is not uncommon that individuals even resist implementing them. It is your responsibility to acquaint each department with the advantages of business digitalization and to explain what they actually mean for them.

Higher income, entering new markets, simpler IT processes in sales or disburdening the user support and the sales team which then gets more time for actual selling. These are all advantages that need to be clearly communicated with the business team, but also with the management, the buyers and the suppliers.

Step 6 – Plan a budget for implementing new solutions

We are not referring here to just money, but also the internal resources needed for applying new digital solutions. Internal resources also cost, and how much of them you will need depends mostly on the digital solution you are searching for and the company you choose for its implementation.

Some software solutions are more automated than others. For example, there are B2B eCommerce platforms where you still need a team of people to check orders and to input and check data. On the other hand, with the help of integrated software solutions that use data already stored in your ERP system, business digitalization becomes much simpler and faster.

You are looking for software solutions that will enable you to a successful digital transformation of business? Contact us today to be presented with the best solutions for simpler and faster business processes.

What is the Electronic Data Interchange (EDI) system?

During the last three decades, the Electronic Data Interchange or the EDI has become a synonym for the optimized chain of supply. Today, many companies from various industries and markets use it as a unique technological solution which is key for optimizing business processes. It is being used at the level of the whole company, between different companies, or as a solution for transboundary business collaboration.

By speeding up the logistics and by removing human errors from the whole process, the EDI system enables doing as much work as possible in a shorter time period. Here are some other advantages of its application in business.

Process automation through an electronic data exchange

“Its main goal is to enable the highest possible level of the supply process automation, through an integrated data exchange. “

The EDI system enables electronic data and documents exchange between business partners. Its main goal is to enable the highest possible level of the supply process automation, through an integrated data exchange.

That means that companies no longer have to use memos, fax, or e-mails to receive or to send necessary information about orders and invoices. Besides, the EDI system is also being used for providing information on products and processing payment requests.

For example, by using the EDI system, the supplier can automatically send notifications on the delivery of wanted products and provide the invoice at the same time when the products leave the warehouse.

Also, the moment a company receives a new order, the EDI system automatically sends a notification to the warehouse to start preparing products for shipping. Immediately after that, the client also gets a notification saying that the order is being processed and the delivery is on the way. All of this is done without unnecessary paperwork and wasting time.

The EDI system in affect

“With the help of the EDI system, supply becomes automated, precise, and free of errors.The moment a client creates an order; the supplier gets an automatic notification. “

Supply process automation through the EDI system has numerous advantages over the conventional processes which, unfortunately still imply a lot of paperwork and wasting time. Namely, in companies that still use “paper” orders or maybe send them via e-mail, the client can make an order only after checking the condition of the inventory. After filling in all the necessary data, the order is then being sent to the supplier via e-mail or post.

After receiving the order, which often happens even a few days later, the supplier has to manually input the data in the sales system. After order processing and the delivery, the client receives the invoice. Again via e-mail or post. After receiving it, the client then has to again manually input the data from the invoice into the accounting program and request for payment authorization.

At this point, the whole delivery system has been delayed for at least a week. And let’s not forget that there is also a high chance of human errors when manually inputting data. That means that if at any moment inaccurate information regarding a product or the price has been accidentally inputted, the whole process is even longer.

With the help of the EDI system, supply becomes automated, precise, and free of errors. The moment a client creates an order; the supplier gets an automatic notification. Thus, the time needed for order processing and delivery time is significantly decreased. Also, the buyer gets a notification as soon as the order is ready to be delivered. The supplier’s ERP system automatically creates an invoice which is then delivered to the buyer. So, the whole process takes about an hour, instead of a week or even more

The advantages of using the EDI system

“The EDI system also decreases the cost of transactions because there is no longer a need for paper, printing, copying, and sending necessary documentation. “

The EDI system brings a whole spectre of benefits for companies that use it. First of all, it enables business transactions to be done in a couple of minutes instead of several days and it speeds up business processes up to 60%

Seeing as how it removes unnecessary waste of time for the administration, the employees get more room to work on more important tasks which increases the productivity of the whole business team.

Besides, automated data exchange in the supply process ensures that the key information is sent and seen in time. Owing to significant time savings while order processing, the supplier doesn’t have to pile up stock to have requested products available at any moment. Furthermore, insight into real-time data on transactions makes it easier for making necessary decisions in due time.

The EDI system also decreases the cost of transactions because there is no longer a need for paper, printing, copying, and sending necessary documentation. That way, the company can save up to 35% on business costs alone. It also removes the possibility of human errors from the ordering process. Lost, incomplete, and inaccurate orders create bigger costs for companies on a yearly level.

Finally, by using the EDI system, companies have the opportunity to also better their relations with clients. Shorter processing and order delivery time affects creating a positive user experience and increases clients’ trust in the long run.

You are interested in other advantages of using the EDI system in business? Contact us today to be presented with the best solutions for simpler and faster business processes and a more successful business.

5 advantages of automated approval of incoming invoices for your business

Approval and liquidation of incoming invoices is an obligatory part of the business that often comes with unavoidable mistakes and takes up your time. Manually inputting data from invoices and lost invoices are surely a part of your everyday business.

That is precisely why it is the right time to start thinking about a contactless, automated invoice liquidation as an excellent tool for business optimization. Here are some benefits that come with it.

Better payment control

“The more people included in this process, the higher is the possibility of making mistakes“

Lost, doubled, or incomplete invoices are a problem that many companies and business organizations face every day. They mostly occur because paper invoices sometimes circulate between employees and a company department for days. The more people included in this process, the higher is the possibility of making mistakes. However, because of these circumstances, the already slow and complicated incoming invoices approval becomes even slower.

The bigger the company is, the bigger number of mistakes that can occur in this process will happen. That’s why many companies have found automated invoice approval to be an excellent tool for saving time and money. These solutions enable contactless, simple, and fast incoming invoices approval at any moment, wherever you are, regardless of the size of the company or the type of business.

All invoices and supporting documentation are stored in the central register where you can see who and when was a certain invoice approved and you can access them at any moment, regardless of the device you are using. That way you can process a higher number of invoices in a shorter time period with better payment control.

The accuracy of inputted invoices

“Besides ensuring the accuracy of data, these solutions enable you to detect and solve “bottlenecks” and delays in the invoice approval process“

More efficient business

“Through a clearly defined and clear approval hierarchy, you are also decreasing the time that your employees spend on administrative work “

So, manual input and invoice approval often comes with mistakes. But, correcting those mistakes requires extra time from you and your employees. Once you spot a mistake in the numbers or even worse, you spot the mistake after the invoice has already been paid, data search, and searching for the place where the mistake occurred begins.

Automatic incoming invoice approval ensures that you never have to look for the culprit for such mishaps again because they simply won’t happen again. Through a clearly defined and clear approval hierarchy, you are also decreasing the time that your employees spend on administrative work and leave them room for more important tasks.

Additionally, these solutions also enable simple integration with the existing accounting systems and with information mediators of e-invoices.

Clear money flow

“Clear money flow becomes extremely important for a company in situations like these, caused by the pandemic of the coronavirus“

A clear money flow becomes extremely important for a company in situations like these, caused by the pandemic of the coronavirus. In normal market circumstances when a company is doing well and clients pay in time, you can see enough money in the company’s accounts for several months of doing business.

However, when a situation like the current one occurs, when clients turn down new projects or even stop paying for current ones, the payment of overheads becomes a big problem. That is why it is essential to have a clear insight into the company`s cash flow, and automated invoices approval system enables that. As a smart solution, it provides all the data about all the invoices, including where are they and in what processing stage.

Socially responsible business

Except making business significantly easier for your company, the incoming invoice approval and liquidation system helps you to run a socially responsible business while simultaneously caring for the environment.

Here’s just one example of the amount of money being spent on classic “paper” invoices. When the Ministry of Economy announced the new Law on Electronic Invoicing in Public Procurement two years ago, some calculations have shown that receiving and issuing of e-invoices at a 100%, will result in about 2,5 billion kunas savings.

Besides social benefits, these solutions simplify and remove mistakes that occur when processing incoming invoices, decrease costs of business and lead to greater satisfaction of your clients and buyers.

You are looking for a software solution that can make this possible? Contact us today to be presented with the best solutions for simpler and faster business processes and an overall more successful business.

Business process automation

A safe way towards fewer costs and higher productivity

Imagine you have the opportunity to improve the efficiency and precision of all your business processes at the same time. Would you use it or just wait for the competition to beat you to it? In a time when the global market is becoming more competitive, entrepreneurs have to use all available tools to keep up with trends and to deliver quality products as quickly as possible.

That’s why business process automation has become an important part of a successful business strategy. If you learn how these solutions work, you can implement them in your business more simply and start to utilize all their advantages.

A smaller percentage of human errors, removing „bottlenecks“ in production and higher productivity and profitability are just some of them.

What is Business process automation?

“Companies have different reasons for applying these software solutions. However, those that have done it, have noted higher productivity and efficiency, more successful work task performance and more motivation with employees which are disburdened from tedious repetitive tasks”

Is your company doing business with maximum efficiency? Are business processes simplified and completely accurate? Do you believe that your employees are utilizing their time at work as much as possible?

If your answer is „no“ to all these questions, then business process automation is the right solution you need for a more successful business and a better return on your investment.

The business process automation (BPA) is a set of tools that optimizes tasks your employees perform, by using technologies such as artificial intelligence and centralized data managing.

Depending on the type of work, the process you decide to improve in this way can drastically advance your whole business. These solutions significantly relieve performing simple, repetitive tasks such as data input, gathering information on new employees, buyers, or clients, automatically answering client’s e-mails or scheduling posts on social media.

But, their application is very efficient, even with processes that can become a “bottleneck” in business, such as approving orders and payment authorization.

Of course, companies have different reasons because of which they decide to apply these software solutions. However, those that have done it, have noted higher productivity and efficiency, more successful work task performance, and more motivation with employees who are disburdened from tedious repetitive tasks.

Advantages of Business process automation

Business process automation has a really wide application which is one of its biggest advantages. It can be used to improve processes in any company department, including human resources, accounting and finance or marketing.

Still, these software solutions are especially beneficial in supplying, because not only do they simplify business processes, but they also enable detailed analytics, centralized data management and better supply management in general. Here are some other advantages.

Clear business processes

“Business process automation completely removes the possibility of human error from the whole process, which is why there are no more lost orders, non-existent products in inventory, non-accrued discounts and finally, no more unsatisfied clients”

Business process automation you have been doing manually so far can maximally speed up and simplify time demanding tasks, but also help in making them even more efficient.

For example, let’s look at order processing. Remember just how many times an order got “stuck” because of human error, misplaced e-mail or incorrect data input. Registering orders in Excel can help to some extent, but it surely won’t lead to improvement of the whole process through a certain amount of time.

Business process automation completely removes the possibility of human error from the whole process, which is why there are no more lost orders, non-existent wanted products in inventory, non-accrued discounts, and finally, no more unsatisfied clients.

Real-time management of all data in one place makes communication and collaboration much simpler.

 

Clear division of tasks and responsibilities

“Because all parts of the business are being monitored, it is much easier to notice shortcomings and to perfect certain processes with the help of key performance indicators (KPI)”

So, business process automation efficiently removes issues regarding production delays and order processing and therefore increases the productivity of the whole team.

With the help of benchmarking, formalized rules and automatic reminders for activities and tasks, these software solutions keep all employees actively engaged in business processes. Also, they very clearly show who is responsible for which task and where problems occur that can lead to delays or decreased efficiency.

Exactly because all parts of the business are being monitored, it is much easier to notice shortcomings and to perfect certain processes with the help of key performance indicators (KPI).

Real-time data and document management

One of the great advantages of business process automation is an insight into real-time data necessary for further analyses and business improvements.

Such software solutions constantly collect data on current processes and enable you to notice any possible shortcomings before they become problems that will affect business results.

Complete data transparency also enables accurate reports and projections, and smarter ways of planning and decision making.

Better communication and collaboration

Business process automation not only successfully removes human errors from doing business but also improves communication and collaboration of employees included in business processes.

All data is stored in one place, which means that there is no more need to share information and data using e-mail. Employees can access them at any moment, wherever they are or whatever device they are using.

This real-time data management, including creating reports and making plans and projections, decreases misunderstandings in communication, and prevents delays. This way, the quality of service you are providing for your clients and buyers is significantly improved, and without additional investments.

Automation as a key to success

 

“By automating simpler tasks such as data input or document processing, your employees get more room to commit to more important tasks”

Digital transformation of business has already greatly shaped business and its influence will be even greater in the years to come. Certain researches have shown that 45% of tasks being performed every day in more than 800 different professions can become completely automated, including product presentation, business transactions, and answering common user questions.

Thus, more than 60% of those professions could save up to even 30% of working hours.

By automating simpler tasks such as data input or document processing, your employees get more room to commit to more important tasks.

The results of such an approach are a more productive business team, fewer business costs, and higher efficiency and accuracy in performing all tasks.

Business process automation is a safe way to make the most out of every business process inside your company, to provide your employees with better working conditions and to create a business atmosphere ideal for innovation and further business growth.

You are looking for a software solution to make this possible? Contact us today to be presented with the best solutions for simpler and faster business processes and an overall more successful business.