MES – one sexy buzzword. Do you know what it means?

Maximum efficiency with as much profitability as possible are the main reasons why organizations decide to automate business processes and digital software solutions that easily solve complex problems. The fact is – the optimization of resources (materials, time, people) is needed on all levels and in all activities. The same is in production! That is why numerous employers reach for the MES – manufacturing execution system.

# MES – manufacturing execution system

If you are losing profit because of incorrect information on the supply, delays, irregular timing, or lengthy record keeping, then MES is just what you need. MES – manufacturing execution system is a software system that manages and oversees production processes, i.e., turning raw materials into final products. MES tracks all production phases in real-time, from order to delivery. That way, companies have maximum efficiency, while tracking all activities and delivering data.

Although it exists for more than 30 years, many still can’t agree on the term MES. In 1997, MESA (Manufacturing Enterprise Association International) defined 11 core MES functions, some of which are not directly linked to production. They are:

• Distribution and the status of resources
• Document control
• Tracking products and their development
• Collecting data
• Performance analyses
• Coordination of production units
• Time management
• Process management
• Maintenance management
• Workforce management
• Quality management

# Integration with the ERP system

Levels of technology in an organization can be shown with the help of an automation pyramid. The level of management is at the top of that pyramid. Then underneath it comes the planning level, then the monitoring level, then the control level and then the biggest level we call production. In that biggest level, i.e., area there are machines, technology, sensors, and everything else they use in production. The control level is the one that drives the technology.

MES falls in the 4th level, looking from the bottom of the pyramid, i.e., the level of operative planning. That’s why it follows the whole process ‘under’ itself, and at the same time enables management to see what is exactly going on. ERP is at the top of the automatization pyramid. It enables connecting various business systems into a whole and thereby significantly simplifies and makes the business easier.

When you integrate ES with the ERP system, you get a string symbiosis that enables visibility, control, monitoring and production optimization at the level which none of these systems could provide. In simpler terms, while the ERP tells you what you should produce, the MES guides you how.

For example…

One of the examples of integrating an MES system with an ERP system is ForTEM, a 100% integrated MES – manufacturing execution system specially designed for the production model Microsoft Dynamics NAV, that through a simple user interface enables data exchange in real-time, and a simpler and more efficient production. Forget about incorrect data on supply or tardiness of production records! With ForTEM, optimal production is at your fingertips.

# Conclusion

Besides simplifying the production cycle tracking, MES decreases costs and integrated with the ERP system, optimizes the business processes of the organization. Contact us and let us help you in your development and achieving all your business goals.

Do you need employer branding?

If you have a profile on LinkedIn, surely you have recently noticed more often posts like: „Meet Ivan! Ivan is an IT guy with many years of experience, a little dog, and a strong desire to run a marathon. It is our pleasure to welcome him to our team! “. The process of such posts is double-sided. That way, employees which are satisfied with the new employer, often post about it. If you want to be a company where everyone wants to work at, that receives hundreds of job applications and that attracts the most sought-after candidates, it is important to build good employer branding.

Employer branding – your link to success

In simpler terms, employer branding is the company’s reputation as a desirable place to work. It is based on the company’s values, corporative culture, and the way the employees are being treated. An interesting fact is that organizations have employer branding whether they are actively working on it or not. Employees talk about work at various places, and their perspectives and the way they are talking about the organization affect its perception as an employer.

In the job ads section “What do we offer?” there is never information on selling the products or services that a company has. New employees aren’t concerned about the reputation of your product or service, but your reputation as an employer. It is imperative to stay competitive, especially in the digital world where any candidate can research your company before sending in the application. Even 95% of people that look for a job say that the brand’s reputation affects their decision to apply. And 40% of people will change careers for the same salary if the other company has better employer branding.

How to build an employer brand?

Pictures of the workspace and team building, stories about the new employees, highlighting benefits like physical exams, and actively contacting candidates when applying for a job are just some of the tactics you can use in your employer branding strategy. However, not even the best post on LinkedIn or strategy on social media can help you in the long run if you are a bad employer and you don’t take care of your employees. A satisfied employee is the most important and the biggest ambassador of any brand.

Corporative culture as the cornerstone

Corporative culture is the heart of an organization and you can often recognize it very quickly. The way you were welcomed at a job interview, style of communication (more formal or friendly), the look of the office where the employees are, are their partitions between them, do they laugh and talk to each other, is there an authority figure among them, is there music or only silence… in the mere definition of the term, corporative culture is a collection of views, values and behaviors of all members of an organization, and you can feel it relatively quickly inside an organization.

It is important for both the company and the employees to find a ‘perfect fit, i.e., a person that will fit into the corporative culture of the organization, regardless of the type of the organization. If the culture suits the employee, he/she will be more satisfied and thus more productive. Employer branding helps with all that.

From a ‘yes man’ to ‘you’re a friend’

Today, many would call the former corporative culture strict, although it still exists in some organizations. Sometimes, the communication between the ‘top’ and the employees was poor, and employees had much less freedom in the workspace. With technological changes and the appearance of automation, the corporative culture changed. Today, millennials appreciate comfort in the workspace far more, transparency, clear and bidirectional communication between all members. Also teamwork and creating a connected community, social responsibility of the company, the possibility of additional education, migrations within the company and promotions.

The influence of the corona virus

The pandemic that happened recently has also contributed to changes in the motivation in many workers. Although business trips have made a big comeback, many have replaced office work with working from home. The pandemic has changed the market. Working from home has become a very popular option when finding a job.

Besides, the perspective of work has also changed in many people and some other values have surfaced. In October 2021, out of 3500 employees from around the world, even 65% of them had stated that they have questioned the meaning of work in their lives, and 56% of them have expressed the desire to contribute to society more. This information tells us that people today don’t value only the salary. They want to feel appreciated and contribute to something bigger than themselves.

Employee comes first

With the new generation coming to the labor market, the situation is going to change even more. Employer branding and human resources (HR) in companies are more important than ever. For the employees to grow and develop, and consequently be satisfied, they need to be provided with all the necessary conditions for working in the office and at home. You need to simplify the business processes, ensure easy document management and make it possible for them to handle all the data. They need to be able to analyze as quickly and as efficiently as they can.

The conclusion would be that organizations today, must, more than ever before, value their employees, invest in them, and maintain positive long-term relationships. You don’t want them to leave, but rather to spread a positive image of the brand with positive online reviews or by word of mouth!

How to recognize burnout and prevent it in time?

In a fast-paced world where ‘“I must do this“ is constantly on our minds, it is no wonder that the word “stress“ follows. It occurs almost as a saying, a shadow that follows us, the cause and consequence of everything that’s happening to us. We prescribe our mental and physical state to that one thing – stress. And what are the consequences when stress at work grows to levels when we can’t handle it anymore? That’s when burnout happens.

Burnout – a modern day disease

The term burnout was explained in the 70s by an American psychologist Herbert Freudenberg, as a way of describing the consequences that occur because of being overly exhausted physically and mentally. In Croatia, it is also referred to as the burnout syndrome, described in layman terms as ‘bursting at the seams’. The World Health Organization (WHO) defines burnout as a “syndrome that appears because of chronic stress in the workplace, that hasn’t been dealt with”.

If you are wondering how to know and how to recognize burnout, there are three main symptoms according to the WHO:

1. A feeling of exhaustion or lack of energy
2. Mentally disassociating from work and having negative feelings regarding your own career
3. Decreased professional productivity

Research conducted on American workers last year has shown that around 2/3 of employees had burnout, triggered by sudden changes in the work environment, by being pressured by deadlines and tasks, and the uncertainty regarding the pandemic and the political climate. In the UK, the situation is even worse, where about half of the employees experience burnouts, and the research also shows that the chances for burnout occurring are the highest at the age of 32.

Types of burnouts

According to Dr. Maslach, there are three types of burnout syndromes: individual (high personal goals, professionalism, the inability to say ‘no’, unrealistic expectations, insecurities), interpersonal (negative relationships at work and at home, bullying, the feeling of not being accepted and appreciated at work) and an organizational burnout (too much workload, unreal deadlines, poor organization).

Burnout doesn’t just appear out of thin air, it is a consequence of being exposed to very intense pressure for a long time. And the duration of that exposure is the biggest difference between stress and burnout, the latter being the most critical one. If sometimes you feel nervous because of a work task or mentally drained at the end of a week, then it’s stress. However, if you have reached a level where you don’t want to, you can’t or you don’t care about going to work because you “simply don’t care about anything”, then it’s burnout.

Posted workers and calculating payroll – part 2

We recently wrote about posted workers and about the process that you as an employer must go through if you send employees to work in another country. To make the story complete, we bring instructions on what to look out for when it comes to calculating payroll.

Posted workers

In short, a posted workers are people that work for their company and offer services in another country for a certain period, but during that work remains in the statutory insurance system of the home country (in this case the Croatia).

Posting a worker is always temporary and during that time, the worker is employed by his/her domestic company.

To get A1 Certificates from HZMO posting mustn’t be longer than two years. And the person mustn’t be posted as a substitution for another worker. Furthermore, the legislation of the home country (in this case Croatia) has to be applied for the person at least one month before posting. Secondly, the employer must regularly perform activities in the foreign country where the worker is being posted.  Finally, both the worker and employer are in direct contact during the posting period.

According to Labour Law, (NN 93/14, 127/17, 98/19, the employee must give the worker a written employment contract or a written confirmation where the duration of posting, working hours, free days, currency in which the worker will be paid and other benefits that the worker is entitled to while being posted, and the conditions of the worker’s return are stated.

Posted workers – what do you need to know as an employer – part 1

New busines challenges, but also opportunities have appeared with globalisation, connecting and market expanding. Posted workers, i.e., employees that are sent to work in other countries are becoming one of the growing popular challenges that companies face. What that is exactly and what do you need to know as an employer, find out in this blog.

Who are posted workers?

You can find the definition for a ‘posted worker’ in the provisions of the Contributions Act ((NN no. 84/08 to 106/18) in article 7, paragraph 13 that states:

„13.1. person insured based on employment that has been posted to work abroad by the employer, in accordance with regulations on statutory insurances, the EU social security coordination regulation and trans-national social security contracts during their stay abroad remains in the statutory insurance system of Croatia… .

13.2. person insured based on employment that has been posted to work abroad by the employer with the purpose of performing duties in a diplomatic mission or a consular office of Croatia .

13.3. person that has been posted by a foreign employer to work in a domestic company, in accordance with the EU social security coordination regulation and trans-national social security contracts, has an arranged status in the insurance of the employer’s country. “

That means...

Simply put, posted workers are people that work for their company and offer services in another country for a certain period. But they are still being inside the social security system of their home country. Posting a worker is always temporary and during that time, the worker is employed by his/her domestic company.

You can post workers in the case of having services contracts that the company enters with a company from some other country that is a member of the EU. Moreover, it is possible to post workers inside a group of companies, but at a department in another country. And finally – posting workers through a temporary employment firm where the firm assigns workers to a company that acts in another country form the EU. In all these instances the Directive 96/71/EZ on posting workers is applied.

Calculating payrolls for posted workers

Any income from work are elements determined as mandatory according to the national law or a contract and is applicable. They are applied in accordance with article 3 paragraph 8 of the Directive.

Calculating payrolls is a complex process, especially in the case of posted workers. Luckily, there are digital solutions that can make this process easier and decrease the need for tables, charts, calculations, and constant following of complex legal processes. HR.PAYROLL.APP   is designed for the Croatian market and it enables the visibility of all data, while being adjustable and appropriate for all companies, regardless of the size.

What to do after posting?

If you abided to all the rules and obligations prescribed by the Directive, you shouldn’t worry. Still, there are certain situations you must be ready for. After the posting period has ended, the country where the worker had been posted can ask of you (employer) certain documentation. These can be an employment contract, payslips, working hours records and proof of work incomes payment So you should have all those safely stored.

In case of problems or questions, there is the European Labour Authority (ELA) that is responsible for issues regarding posting workers. You can also get concise answers and information in the Practical guide on posting on the official sites of the European Union .

What is the business intelligence and how can it help your business?

Although the term BI exists for more than a century, only recent changes in business in the last year have grouped it with the most important strategic tools of various companies in 2020. Business intelligence is focused on following and predicting the movement of business trends with fast changes of the market and as such, is an extremely important factor of business success.

What is business intelligence?

“BI is a collection of methods, technologies, and strategies that various companies use to analyze, collect and distribute business data or information“

Business intelligence or BI is a collection of methods, technologies, and strategies that various companies use to analyze, collect and distribute business data or information. As a grouping of software tools and solutions, BI includes storing data (data Warehouse), using indicators of key performances (Key performance indicators, KPIs), benchmark (comparing with a competing company), data mining (Data Mining, DM), business analytics, etc. Considering that success today is not based only on management and material resources of organizations, but also on information and strategic planning, the goal of business intelligence is to increase success and business growth.

How does business intelligence work?

“BI gives a complete display of numerous collected data, but also a possibility for strategic planning and defining future business steps.“

How does business intelligence help in business?

A clear display of complex data can be a practical and efficient method of achieving business goals. Some of the benefits of using business intelligence in business are:

# It turns ‘nothing’ into ‘something’

What is a business meeting without graphs and statistics? In the business world, they always represent thinking and planning, and they have a reputation of being the main component for discussion in all business circles. Still, although data has a big role in all activities, there are moments when many people are not using their full potential. What use is a lot of data on your company’s activities if you don’t know how to interpret them? Business intelligence creates a visually clear collection of data from which everyone will be able to read exactly what is important, without wasting time and with fewer costs.

# Planned business decision making

The main function of business intelligence is to enable managers, leaders, and directors of companies to have structured data from one centralized source. Data analyses ensure a better insight into the ‘gangrenes’ and the main trump cards of business, and by doing so it allows better strategic and planned decision making. Tracking purchases of individual, existing buyers gives insight into selling trends, and knowing trends and habits enables making new strategies for creating potential selling opportunities and increasing profit. You should make plans based on facts, not guessing. The key to success lies in fully utilizing advantages, optimizing processes, and correcting shortcomings.

# Efficient management of finances and business processes

Business intelligence provides a clearer look into profit, loss and generally the flow of money in a company. Through tables, graphs, and detailed reports, you no longer must worry about manually writing reports. All the data is available at any moment, in real time. Besides, using business intelligence enables you to compare the current state of business with previous business processes more easily. The BI tool will warn you if a sudden anomaly in business occurs, and you will be able to share data between departments and with employees you want to share it with, without any risk.

# Improving the user service

Knowing your buyers is important for growth and development, and business intelligence provides exactly that. By collecting data and following trends of your permanent clients, a base of information that you can use when creating your marketing strategy is created. Adjust and optimize your business through developing relationships with clients based on known facts. If you consider that 73% of users love a certain brand because of having a good experience with the user service and that 85% of users is ready to pay more because of good user support, it is obvious why planning is useful.

#Increasing ROI

ROI or ‘return of investment’ is a ratio between profits and the total investment and is considered one of the most important measures of success of a business. Considering the ROI, a company gets a complete picture of profitability, but also guidelines for continuing or stopping some business activities. CRM systems that come with business intelligence give a clear picture of success in sales, client satisfaction and conversions themselves. Besides being fast and time-efficient, BI tools aim to increase ROI and decrease costs and provide analyses of collected data with a low chance of making wrong conclusions.

The question is – Yes or no?

One of the most known business intelligence tools is the Microsoft Power BI that can be integrated with a well-known modular Microsoft Dynamics NAV ERP system. Make business analyses easy for yourself through a simple display of metrics and speed up business while increasing efficiency. Contact us for implementing solutions that will align with the goals of your organization. We are here for you!

5 most common mistakes in incoming invoice approval and how to avoid them

Processing and incoming invoice approval are important business processes of any business. It is important that all segments of a business are optimized for the business to operate successfully, but unintentional mistakes that affect the business as a whole, can sometimes happen in any organization. Accountants and managers of many smaller and bigger organizations say that the complex process of invoice approval is one of the biggest problems in departments. Thus, we elaborate on the 5 most common mistakes that occur in that process.

Belated incoming invoice approval

Classic invoice approval is based on reviewing paperwork and demands a lot of time and an outstanding organizational ability of all those involved in the process. Most business processes in the market today, happen rapidly and often in tense circumstances, so it’s no wonder that the amount of necessary time and the risk involved lead to sometimes forgetting an invoice or two, misplacing it or not approving it in time. These situations then lead to payment delays and subsequently to negative relationships with clients, and in long term, a bad reputation in the market.

Business process automation decreases the amount of time invested, the amount of paperwork and overall costs of business processes. Besides, the document management system enables having all your data electronically stored in the database, without the fear of losing them or ‘disappearing’ from the office desk. Such systems provide recording of all your data and a complete and clear overview of data. For example, you can check who and when approved an invoice at any time via electronic invoice approval. Therefore, the transparency of documents is increased, and the possibility of delays is decreased.

Lost or incomplete invoices

“Electronic invoice approval enables you to know where an invoice is located at any time, who is responsible for it and which phase of the approval process it’s in.”

Double payments

Double payments pose a great risk and a problem for business operating, but they are still very common when manually processing incoming invoices. These situations most often occur due to incorrect and inefficient data input, document storage and approval control. Also, a slow approval process isn’t an advantage.

Businesses sometimes receive incoming invoices through various sources (mail, e-mail, special programs), so when they notice a reminder for paying a client with little time left, they pay the amount without checking if it has already been paid. There are many situations, all of which are bad for business. That is exactly why it is important that you have a view into the cash flow of a busines, the database of all invoices, i.e., business expenses, at any given time.

Systems for contactless incoming invoice approval and program solutions like electronic approval enable you to input an invoice into the system regardless of the source it came in through. Therefore, all the data can be found in one place and you know whether the invoice has been recorded and paid, at any time. Believe us, it makes it impossible for the invoice to pe paid twice.

Incorrect data input

Institute of finance and management concluded in their research that human errors are a constant threat in manual, i.e., traditional business processes. Namely, up to 3,6% of invoices include a mistake. Invoice processing can be tedious and long-lasting work, and since people are not computers, it’s no wonder that mistakes happen occasionally. Unfortunately, one wrong digit in the invoice amount can mean a tremendous loss for a business, even a complete downfall. Digitalized automated programs decrease the possibility of that happening.

Program solutions for electronic invoice management enable the possibility of inputting all the data from paper invoices into the system (the amount, PDV, the invoice source etc.). If the invoice comes through a service like the e-invoice, the system processes it itself and sends a notification for each new input. It is easy to integrate it in the existing accounting programs of the business, so it also serves as an extra simplification of a complex process. These solutions also serve as a certain security. A backup can be created for the database, and only authorised persons can make changes to it.

Poor resources management

Searching, processing, viewing and invoice approval are all processes that require a lot of time, money and people. They are all valuable resources and extremely important for the success of an organization, so managing it is of the utmost importance for realizing business gals of a certain business. If the resources are systematically being spent on only one process, that means that other processes are lacking. Poor management means overburdening the capable and efficient employees with routine, exhaustive tasks. This changes with program solutions and the afore mentioned resources are optimized.

It is necessary to create a good and positive work atmosphere where people can perform tasks more easily, without stress, while having necessary resources so the job can be done as successful as possible. The afore mentioned solutions decrease the cost of doing busines, give an insight into real business expenses, lead to greater employee satisfaction and don’t require more financial expenditures for the business.

Conclusion

“Electronic incoming invoice approval helps with the accuracy of inputted invoices, enables more efficient business, and gives a clear financial overview.”

Processing and incoming invoice approval can be an exhausting task for all the people involved. Thus, there is the possibility for making mistakes that can be fleeting oversights, but also a serious worry that affect the success of a business in long term. Luckily, electronic incoming invoice approval helps with the accuracy of inputted invoices, enables more efficient business, and gives a clear financial overview.

To conclude – all the above-mentioned mistakes can be avoided, so why not avoid them then?

You are looking for a software solution to make it happen? Contact us today and be presented with the best solutions for simpler and faster business processes and a more successful business.

CHATBOT finally accessible to everyone!

In recent years, the chatbot culture has grown and many companies have recognized the advantages of this type of communication, with employees and with buyers. This progress is simply logical, because while Web + Facebook were once sufficient ways of conversion, buyers of today want fast and clear information through a more personal contact, mobile first.

What is chat bot?

Generally, chatbot is a software application programmed for specifically set tasks and it is a bot whose task is to simulate a conversation. In layman’s terms, we could say that chatbot acts as a person whom you are talking to, i.e. it is capable to answer a certain set of predefined questions and/or requests.

That way, the user is provided with information without having to wait for a response and without unnecessary communication errors, being available 24/7.

A bot can be more or less rich with information, but it is important to know how easily it adapts to the company, especially if you link it to business management programs.

That is not a classical bot you may have seen and that usually ends with ‘we’ll contact you’, but a bot that actually serves its purpose supporting a full circle, from information to conversion.

Chatbots

Why Viber?

Viber is one of the most popular and the safest mobile apps for messaging. In the last few years, it has also been developing services which we’re used to using on social networks, such as Communities that are a medley of a chat group and a feed, where communication is naturally more relaxed regardless of the number of members.

That opens countless possibilities for companies. Also, your company is more present with your users, on their mobile devices, wherever they may be and whatever they may be doing, and without algorithmic limitations. The number of new post or message notifications you receive will depends on how many subscribers to your Community brand or bot you have.

Considering the unrecognized problem of bot production, and now the advantages of the Viber platform „plug&play“ bot solutions for Viber have quickly started appearing on the market. These solutions combine various functionalities of chatbots in such a way where the client can choose those combinations that suit his/her needs, building their bot one functionality at a time.

Chatbot example

Let’s say you are selling a product and offering consulting services about using the product. When a user wants all this information over the phone, via email or by sending a message you have to answer, the whole process takes a long time and the user is not pleased. By using bots, you are shortening the amount of time a user has to wait, you are increasing his satisfaction, you don’t lose the feeling of close contact and you are saving your own time and effort. And all this by simply connecting a few functionalities you need into a single bot on Viber.

By using a bot, you can automatically answer users’ questions, such as: what does your product do, what is the price, where can I buy it, is it available now and where, etc.

Or you can offer users a consulting appointment and coming to a branch office in person, to the one nearest to them, give them an accurate office location on the map, send a reminder on the day of the appointment and send a thank you note with attached information from the meeting.

Of course, you can do all this from your mobile. Everything is automatic and there is no need for employee intervention.

The advantages are clear and “plug&play” solutions are the ones that affected the price, thus eliminating the main obstacle of production. In the afore mentioned example, you can literally choose if you want all the functionalities, a part of them or maybe just one.

That way, companies of all sizes, regardless of the area of business they are in, can use bots for improving their business and use Viber for promotion towards existing and future buyers.

We hope that now you have a better understanding of bots and that we have encouraged you to implement some of them into your business.

You have recognized the advantages of Viber chatbots? Contact us for more information and we will gladly help you in creating a personalized version of chatbot for your business.

Electronic invoice approval – how does it work and who is it for?

The goal of every company is to simplify business processes as much as possible. This allows for numerous benefits to be realized, like optimizing work hours, which automatically means greater focus on achieving income and development.

By reducing the number of steps for particular ‘bureaucrat’ processes, more accurate business data is realized in the shortest time possible and in the end, possible mistakes are avoided.

All of this also applies to invoice processing which, without the help of digitalization, requires significant time and leads to possible oversights like double inputs, payment delays or even double payments etc. So, electronic invoice approval systems have appeared on the market as a solution. But what does that actually mean in affect and how does it work? Who can use this system and can they benefit from it?

Answers were provided by Jurica Jambrečina who handles developing systems for electronic invoice approval in the 4APP company. He clarified all the details, advantages and shortcomings, and business practice experiences.

How does electronic invoice approval work?

What is electronic invoice approval?

Jurica: Electronic invoice approval is a system that will help you store all incoming invoices in digital form so they can be easily manipulated. This means that when you receive an invoice in any form, you can simply input it into the system and forward it for approval to whomever necessary.

You can have all the data in one place and know when the invoice has been recorded or whether it has been paid. This way, oversights such as double payments and forgetting to pay or possible double inputs of the same invoice are being successfully avoided.

How can invoices be received?

Jurica: Invoices can be received in many ways whether if it’s via pot or mail, data like the invoice amount, PDV, invoice source, etc. If the invoice came in via an e-account, the system will automatically receive and process it. The company itself chooses who is in charge of entering invoices. It could be one or more persons, after which the invoice is forwarded to persons responsible for approval of invoices.

Again, that can be one or more persons, depending on the structure of the company. The system itself sends a mail to persons responsible for invoice approval, in order for oversights or possible mistakes to be avoided.

Who can implement the electronic invoice approval system?

Usefulness criteria – number of invoices

When discussing the possibilities of implementing the electronic invoice approval system, there are no limits to who can use it. Thus, anyone who thinks they would have use of it can implement it. Still, one of the following factors has to be considered: the number of incoming invoices and/or number of people in the invoice approval chain.

Jurica: Both criteria are important and we can actually say that only a company that has one person responsible for just a few invoices monthly won’t have much benefit except easier coordination. But even if you have only one person responsible for invoices and the number of monthly invoices is susceptible to possible errors, e.g. more than 20 invoices, the system is still very useful.

Also, if you have a small number of incoming invoices, but a few people in the approval chain the electronic invoice approval system will be more then welcome.

Is there possibility for mistakes?

The electronic invoice approval system was developed exactly for the purpose of having all data stored in one database.This avoids the possibility of double entry or non-payment, as well as to put an end to lost bills.

Jurica: It is important to mention that all necessary preliminary actions are being done in order to secure the system.Data is backed up and the system is set up in such a way that not all employees can access it.

Also, only certain people that are authorized can make changes in invoices so any subsequent data change can be prevented. Everything is done so that the data is always accurate, because that is the only way to have a complete financial picture of the company.

Electronic invoice approval as a working style

Digitalization has helped us in so many business branches that, after improvements it is hard to imagine going back to old ways of doing business. The same goes with the electronic invoice approval system.

Once the company has implemented a fast and simple way of processing invoices, it is hard to even imagine returning to manual processing. Inputting data in Excel and carrying physical invoices with post-it instructions for approval to various colleagues.

One of the great advantages is that systems like these have become utterly affordable and they don’t require a big investment. All of this causes less paperwork and more focus on profit, expanding business and developing new ideas.