Business process automation

A safe way towards fewer costs and higher productivity

Imagine you have the opportunity to improve the efficiency and precision of all your business processes at the same time. Would you use it or just wait for the competition to beat you to it? In a time when the global market is becoming more competitive, entrepreneurs have to use all available tools to keep up with trends and to deliver quality products as quickly as possible.

That’s why business process automation has become an important part of a successful business strategy. If you learn how these solutions work, you can implement them in your business more simply and start to utilize all their advantages.

A smaller percentage of human errors, removing „bottlenecks“ in production and higher productivity and profitability are just some of them.

What is Business process automation?

“Companies have different reasons for applying these software solutions. However, those that have done it, have noted higher productivity and efficiency, more successful work task performance and more motivation with employees which are disburdened from tedious repetitive tasks”

Is your company doing business with maximum efficiency? Are business processes simplified and completely accurate? Do you believe that your employees are utilizing their time at work as much as possible?

If your answer is „no“ to all these questions, then business process automation is the right solution you need for a more successful business and a better return on your investment.

The business process automation (BPA) is a set of tools that optimizes tasks your employees perform, by using technologies such as artificial intelligence and centralized data managing.

Depending on the type of work, the process you decide to improve in this way can drastically advance your whole business. These solutions significantly relieve performing simple, repetitive tasks such as data input, gathering information on new employees, buyers, or clients, automatically answering client’s e-mails or scheduling posts on social media.

But, their application is very efficient, even with processes that can become a “bottleneck” in business, such as approving orders and payment authorization.

Of course, companies have different reasons because of which they decide to apply these software solutions. However, those that have done it, have noted higher productivity and efficiency, more successful work task performance, and more motivation with employees who are disburdened from tedious repetitive tasks.

Advantages of Business process automation

Business process automation has a really wide application which is one of its biggest advantages. It can be used to improve processes in any company department, including human resources, accounting and finance or marketing.

Still, these software solutions are especially beneficial in supplying, because not only do they simplify business processes, but they also enable detailed analytics, centralized data management and better supply management in general. Here are some other advantages.

Clear business processes

“Business process automation completely removes the possibility of human error from the whole process, which is why there are no more lost orders, non-existent products in inventory, non-accrued discounts and finally, no more unsatisfied clients”

Business process automation you have been doing manually so far can maximally speed up and simplify time demanding tasks, but also help in making them even more efficient.

For example, let’s look at order processing. Remember just how many times an order got “stuck” because of human error, misplaced e-mail or incorrect data input. Registering orders in Excel can help to some extent, but it surely won’t lead to improvement of the whole process through a certain amount of time.

Business process automation completely removes the possibility of human error from the whole process, which is why there are no more lost orders, non-existent wanted products in inventory, non-accrued discounts, and finally, no more unsatisfied clients.

Real-time management of all data in one place makes communication and collaboration much simpler.

Clear division of tasks and responsibilities

“Because all parts of the business are being monitored, it is much easier to notice shortcomings and to perfect certain processes with the help of key performance indicators (KPI)”

So, business process automation efficiently removes issues regarding production delays and order processing and therefore increases the productivity of the whole team.

With the help of benchmarking, formalized rules and automatic reminders for activities and tasks, these software solutions keep all employees actively engaged in business processes. Also, they very clearly show who is responsible for which task and where problems occur that can lead to delays or decreased efficiency.

Exactly because all parts of the business are being monitored, it is much easier to notice shortcomings and to perfect certain processes with the help of key performance indicators (KPI).

Real-time data and document management

One of the great advantages of business process automation is an insight into real-time data necessary for further analyses and business improvements.

Such software solutions constantly collect data on current processes and enable you to notice any possible shortcomings before they become problems that will affect business results.

Complete data transparency also enables accurate reports and projections, and smarter ways of planning and decision making.

Better communication and collaboration

Business process automation not only successfully removes human errors from doing business but also improves communication and collaboration of employees included in business processes.

All data is stored in one place, which means that there is no more need to share information and data using e-mail. Employees can access them at any moment, wherever they are or whatever device they are using.

This real-time data management, including creating reports and making plans and projections, decreases misunderstandings in communication, and prevents delays. This way, the quality of service you are providing for your clients and buyers is significantly improved, and without additional investments.

Automation as a key to success

“By automating simpler tasks such as data input or document processing, your employees get more room to commit to more important tasks”

Digital transformation of business has already greatly shaped business and its influence will be even greater in the years to come. Certain researches have shown that 45% of tasks being performed every day in more than 800 different professions can become completely automated, including product presentation, business transactions, and answering common user questions.

Thus, more than 60% of those professions could save up to even 30% of working hours.

By automating simpler tasks such as data input or document processing, your employees get more room to commit to more important tasks.

The results of such an approach are a more productive business team, fewer business costs, and higher efficiency and accuracy in performing all tasks.

Business process automation is a safe way to make the most out of every business process inside your company, to provide your employees with better working conditions and to create a business atmosphere ideal for innovation and further business growth.

You are looking for a software solution to make this possible? Contact us today to be presented with the best solutions for simpler and faster business processes and an overall more successful business.